Privacy notice on processing of personal data on Bioagora-project

This privacy notice contains information to be disclosed with the data subject in accordance with Articles 13 and 14 of the General Data Protection Regulation of the European Parliament and Council. The notice contains information on how personal data is collected, used, disclosed and stored in the Finnish Environment Institute (Syke).

Syke has the right to make technical alterations to the privacy notice without notifying the data subject in advance.

Data controller and data protection officer

Finnish Environment Institute (Syke)
Latokartanonkaari 11
00790 Helsinki FINLAND
E-mail address: kirjaamo@syke.fi
Confidential e-mail address: https://turvaviesti.ymparisto.fi
Tel. +358 295 251 000

Contact details of the data controller

Juuli Närhi, etunimi.sukunimi@syke.fi

Data protection officer

Juha Ruotsalainen, tietosuojaSYKE@syke.fi

Legal basis for data processing

We process your personal data as it is necessary for the performance of a task (scientific research) carried out in the public interest (Article 6 section 1 (e) of the General Data Protection Regulation and Data Protection Act (1050/2018) 4.2 §).

Purpose and funding of the research

BioAgora is a collaborative European project funded by the Horizon Europe programme. It aims to connect research results on biodiversity to the needs of policy making in a targeted dialogue between scientists, other knowledge holders and policy actors. Its main outcome will be the development of a Science Service for Biodiversity. This new service will fully support the ecological transition required by the European Green Deal and the European Union’s Biodiversity Strategy for 2030.  The BioAgora project was launched in July 2022 for a duration of 5 years. It gathers a Consortium of 22 partners, from 13 European countries, led by Syke, the Finnish Environment Institute. Partners represent a diversity of actors coming from academia, public authorities, SMEs, and associations. BioAgora receives funding from the European Union's Horizon Europe research and innovation programme under grant agreement No. 101059438.

Personal data collection

The reason for collecting the personal data is public interest.

The personal data is collected by means of an online registration form and from the websites of the respondents’ organisations. The personal data collected include the following identifiers: names of the participants and their professional titles, organisation or place of work known, and email address. Further, at the events co-organised jointly with the European Commission, the following information may be collected: nationality, date of birth, passport/ID number and the expiry date and mobile phone number. Event organisers may request the collection of other additional information.

Collected personal data will not be used for automatic decision making nor profiling.

Recipients and protection of personal data

All data, including personal data, will be stored by one or more of the research partners on their institutional password-secured server, where only authorised project members have access to the data. All partners of the project are entitled to use the data. All partners that process personal data have taken technical and organisational measures necessary to protect personal data and require these measures from all the service providers used.

Personal data will be deleted after the event has been organised. All unnecessary data will be deleted without delay using effective and safe methods.

Your data protection rights related to processing of personal data

In this notice, we aim to provide an extensive explanation about processing of personal data in connection with the BioAgora events. If anything regarding our processing of personal data is unclear, you may send in further questions to the contact person or data protection officer.

You have the following rights in accordance with the General Data Protection Regulation:

  • You have the right to know how your data is processed and for what purpose.
  • You have the right to receive a copy of your personal data being processed.
  • If any of your personal data processed by us is inaccurate, you may request us to rectify the inaccurate and faulty data. When we rectify data on the basis of your request, we are obliged, if possible, to inform all recipients to whom the personal data has been disclosed of the rectification of the personal data.
  • You have the right to restrict the processing of your personal data.
  • You also have the right to lodge a complaint with a supervisory authority.
Published 9.7.2025