Privacy notice on the processing of personal data for the RESPIN project

Legal basis for processing personal data

In accordance with the EU’s General Data Protection Regulation (GDPR), the processing of personal data is based on the consent (Article 6(1)(a)).

Purpose and funding of the research

RESPIN project (Project No. 101135490) is funded by the European Commission Horizon Europe programme. The RESPIN project aims to assess experiences and guide nations towards the development of science-policy interfaces. The project’s overall mission is to empower knowledge holders and decision-makers to bridge regional, systemic, and stakeholder gaps. In addition to new science-policy interfaces, the project aims to establish online capacity building, and strategic partnerships to enhance integrated processes at global, national, and subnational levels

Personal data collection

The personal data are collected either through online surveys, during workshops, or from the websites of the respondents’ organisations. The personal data collected include the following identifiers: name, professional title, organisation or place of work, and email address. If the survey is conducted via videocall (interview) or during a workshop, the interviewer will inform you if the session is audio and/or video recorded, in which case identifiers also include your voice and image. For events with catering, we also request dietary information when you respond to the invitation.

Recipients and protection of personal data

All data, including personal data, will be stored by one or more of the research partners on their institutional password-secured server, where only authorised project members have access to the data. All partners of the project are entitled to use the data. Moreover, personal data may be available to third-parties additional to RESPIN partners, such as the platform through which the survey is administered, transcription service providers) for the sole purpose of assisting in the collection and transcription of the data. All partners that process personal data have taken technical and organisational measures necessary to protect personal data and require these measures from all the service providers used.

Purpose of data storage, processing and use

The collected data will be used for scientific research and for organising project events. For data analysis and for storing the data in public scientific repositories, the following procedures will be applied: Names, professional titles, email addresses, voice recordings, and video recordings will not be made public, which means that individuals cannot be linked back to the published data. Publicly available data will consist only of responses to open- and closed-ended questions about personal opinions, with all personal details removed. Aggregated results will be published in scientific articles and other reports, which will be openly available. Voice and video material collected in interviews and workshops will be deleted once the analysis is complete. In addition, participants in workshops may be informed about which organisations are represented in the event.

The rights of the study participant

In accordance with Article 6(1) of the EU General Data Protection Regulation we process your personal data based on your consent. Participation in this study is voluntary. Should you discontinue your participation, you will not be subject to any negative consequences, but information gathered from you up until the point of cessation of your participation may be used in the study according to this Privacy Notice and the applicable data protection legislation. According to the General Data Protection Regulation (GDPR), you have the right to: know for what purposes and in what ways we process your personal data; obtain a copy of the personal data processed; withdraw your consent at any time; ask us to correct the inaccurate or incorrect information of your personal data we process. If we rectify information based on your request, we are obliged, as far as possible, to inform all those to whom the information was previously disclosed of the rectification; have your personal data deleted and to restrict the processing of your personal data; request the transfer of your data to another controller; lodge a complaint with the supervisory authority, the Data Protection Ombudsman (see more: tietosuoja.fi).

Controller and Data Protection officer
Finnish Environment Institute (Syke)
Latokartanonkaari 11
00790 Helsinki
Email: kirjaamo@syke.fi
Secured email: https://securemail.syke.fi

Data Controller´s Contact information
Kaisa Korhonen-Kurki, Group lead, Senior research scientist
kaisa.korhonen-kurki@syke.fi

Data Protection Officer
Email: tietosuojaSYKE@syke.fi