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4 Programme Administration

4.1 Division of tasks among organisational levels

  •  Expert institutes collect and report primary data to the National Focal Point (NFPs). They are responsible for data quality.
  •  The NFPs, with or without the help of expert institutes, treats the data according to the IM manual and reports data to the Programme Centre. Data should also take part in national and international data analysis and evaluation if required and feasible.
  •  The Programme Centre collects and stores data and, in contact with the NFPs, tests data quality. The Programme Centre should initiate a quality assurance programme in cooperation with all participating countries.
  • The Programme Centre maintains an international database, including both current and available older time-series of monitoring data and provides access for researchers to data. The database should be particularly suitable for extracting information on environmental quality as a basis for policy.
  • The Programme Centre is responsible for the cooperation among the ICPs.
  • The Programme Centre is also responsible for the production of Annual Reports to the Task Force for ICP IM.
  • The Task Force for ICP IM acts as the steering body of the programme, specifies the time table for activities and reports progress to UNECE Working Group on Effects.

4.2 Nomination of sites

Choice of monitoring sites should be agreed upon between the Programme Centre and National Focal Points.

4.3 Data submission

The reporting period to the IM Programme Centre is on a calendar year (January-December) basis. Normally the deadline (set by the Task Force) for previous year's data is December. E.g. data from year 2011 (January-December) should be reported in December 2012 and results will be audited in April 2013. This will slow down the possibility to use fresh data but will compensate for better compatibility when data from all areas can be analysed simultaneously.

Data are sent to the IM Programme Centre as ASCII/EXcel files by e-mail to Sirpa Kleemola or on CDs.
Please name the files according to the rule area+subprogramme+datayear e.g. FI01_RW_2012.txt or FI01_RW_2012.xls

The contact address (to be changed in 2021):

Sirpa Kleemola
Finnish Environment Institute, SYKE
Data and Information Centre

Mobile: + 358 400 148 778
e-mail: firstname.lastname@ymparisto.fi [sirpa kleemola]

Please enclose a list of the files including the number of records per file.

4.3.1 Data reporting formats

Reporting formats are presented at the end of each of the subprogrammes as examples. All chemical subprogrammes have a common reporting format. Data from the biological subprogrammes: Vegetation VG, Aerial green algae AL and Forest damage FD are reported using the B1 reporting format. Data from the rest of the biological subprogrammes: Trunk epiphytes EP, Tree bioelements and tree indication BI, Vegetation structure and species cover VS and Inventory of birds BB are reported using the B2 reporting format.

Generally only aggregated data, normally monthly averages are reported to the Programme Centre.

Reporting format for the CHEMICAL SUBPROGRAMMES

column

data

 

1-2

SUBPROG

subprogramme code, file identifier

3-6

AREA

country code area number

7-8

INST

2-letter code for institute

9-12

SCODE

4-digit code for station

13-20

MEDIUM

code for the sampled trees, soil etc, indicated in each subprogramme

21-22

LISTMED

medium code list (for NCC codes, soil codes and IM codes)

23-26

LEVEL

measurement level

27-32

YYYYMM

year month of the measurements

33-34

DAY

day, normally not given

35-37

SPOOL

spatial pool, number of devices/sampling points

38-45

SUBST

substance code

46-47

LISTSUB

list code for the parameter (DB or IM)

48-50

PRETRE

pretreatment code (for DB codes)

51-53

DETER

determination code (for DB codes)

54-60

VALUE

value in suggested unit, maximum 3 decimals

61-68

UNIT

suggested units are given in each subprogramme, this is only verification

69-69

FLAGQUA

data quality flag (see use of flags)

70-71

FLAGSTA

status flag (2 letters reserved for the coding AM data) (see use of flags)

72-72

ADDIT

only for subprogramme FC (see subprogramme FC)

Reporting formats for the BIOLOGICAL SUBPROGRAMMES

B1-FORMAT (for subprogrammes VG, AL, FD)

column

data

 

1-2

SUBPROG

subprogramme code, file identifier

3-6

AREA

country code area number

7-8

INST

2-letter code for institute

9-12

SCODE

4-digit code for station

13-20

MEDIUM

code for the sampled trees etc, indicated in each subprogramme

21-22

LISTMED

medium code list (for NCC codes)

23-26

TREE/

number of the sampled tree

 

QUARTER

number of quarter on the intensive vegetation plot

27-32

YYYYMM

year month of the measurements

33-35

SPOOL

spatial pool, number of trees/sampling points

36-37

CLASS

diameter/height classes (only subprogramme VG)

38-45

PARAM

parameter code

46-47

PARLIST

parameter list code

48-54

VALUE

value in suggested unit, maximum 3 decimals

55-62

UNIT

suggested units are given in each subprogramme, this is only verification

63-64

FLAGSTA

status flag (2 letters reserved ) (see use of flags)

65-100

DAMAGE

only subprogramme FD, cause of damage

B2-FORMAT (for subprogrammes EP, BI, VS and BB)

column

data

 

1-2

SUBPROG

subprogramme code, file identifier

3-6

AREA

country code area number

7-8

INST

2-letter code for institute

9-12

SCODE

4-digit code for station

13-20

MEDIUM

code for the sampled trees etc, indicated in each subprogramme

21-22

LISTMED

medium code list (for NCC codes)

23-27

SIZE

size of the observed area (only subprogramme BI and BB)

28-33

YYYYMM

year month of the measurements

34-36

SPOOL

spatial pool, number of trees/sampling points

37-37

PFLAG

permanent/non permanent trees (only in subprogramme EP)

38-45

SPECIES

code for the species

46-47

LISTSPE

species list code (NCC code lists)

48-49

CLASS

diameter/height /decomposition/vitality classes (only in BI)

50-57

PARAM

parameter code

58-59

PARLIST

parameter list code

60-66

VALUE

value in suggested unit, maximum 3 decimals

67-74

UNIT

suggested units are given in each subprogramme, this is only verification

75-75

FLAGQUA

quality flag (see use of flags)

76-77

FLAGSTA

status flag (2 letters reserved ) (see use of flags)

4.3.2 Use of flags

Two types of flags are used in the data reporting when necessary: data quality flag and status flag. The possible codes for flags are (subprogrammes AM=Meteorology and TA=Toxicity assessment contain some additional codes indicated in these subprogrammes):

Data quality flag (FLAGQUA):

L = Less than detection limit (given as value)
E = Estimated from measured value
V = Species verified but no value given (in BB = Inventory of Birds)

For calculation of average values when values below detection limit are included (see Annex 7). Only if a primary value which is below detection limit is reported, the detection limit is given as the value and quality flag L is attached.

Status flag (FLAGSTA):

X = Arithmetic average, mean
W = Weighted mean
S = Sum
M = Mode

Primary values are reported without a status flag. When averages and other calculated values are reported a status flag is attached. For calculation of average values, please see Annex 7.

Published 2013-06-10 at 9:47, updated 2020-09-21 at 14:18
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